Otis Singleton
The Internal Revenue Service (IRS) offers taxpayers the option to electronically sign certain paper forms that cannot be filed electronically. This includes Form 11-C, Form 637, Form 706, Form 706-A, Form 706-GS(D), Form 706-GS(D-1), Form 706-GS(T), Form 706-QDT, Form 706 Schedule R-1, Form 706-NA, and Form 709. For electronic returns, the IRS accepts third-party software signatures, typed names on a digital entry block, scanned or digitized images of handwritten signatures, and names and signatures created by handwriting on a screen via a digital pad. Taxpayers can also use a Self-Select PIN method, which allows them to electronically sign their individual income tax returns by selecting a five-digit PIN. Additionally, taxpayers can use the Practitioner PIN method, which is facilitated by a paid preparer and does not require a prior AGI amount or prior-year PIN.
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What You'll Learn
IRS Free File
The IRS Free File program is a safe, fast, and free way to prepare and file your federal tax returns online. It is a public-private partnership between the IRS and the Free File Alliance, a coalition of leading tax preparation software companies. The program is delivered through the Free File Alliance, a non-profit, public-private partnership dedicated to helping millions of people prepare and file their federal taxes online for free.
To use IRS Free File, you must create an account on the website of an IRS partner, which you can access from www.irs.gov. Your information is protected when sent to the IRS, and partner companies are subject to strict privacy rules. They cannot disclose or use your tax return information for any purpose other than tax return preparation without your consent. You can only file your current year's tax return using IRS Free File; prior-year returns are not supported.
To sign your tax return electronically, you can use a self-select PIN method when filing your taxes with tax preparation software. This allows you to select a five-digit PIN as your electronic signature. If filing a joint return, each spouse uses their own PIN. As part of the authentication process, you will also enter your date of birth, identity protection PIN, and either your original prior year adjusted gross income (AGI) or self-select signature PIN.
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Electronic Federal Tax Payment System (EFTPS)
The Electronic Federal Tax Payment System (EFTPS) is a free system offered by the U.S. Department of Treasury that allows taxpayers to pay their federal taxes online. The EFTPS is a secure and convenient way to pay taxes, offering several benefits to taxpayers.
To use the EFTPS, taxpayers need to enrol with their Taxpayer Identification Number (either an EIN or SSN), Personal Identification Number (PIN), and an internet password. Enrolment can take up to five business days to process. Once enrolled, taxpayers can schedule payments up to 365 days in advance and can make payments from the comfort of their home or office, at any time. The system allows for easy payment of income, employment, estimated, and excise federal taxes. It also provides flexibility, as payments can be changed or cancelled if needed.
The EFTPS offers several features to make the tax payment process simpler and more efficient. Taxpayers can track their payments with email notifications and view their payment history for the past 15 months. They can also receive assistance from Customer Service Agents if they have any questions or issues with their payments. After making a payment, immediate acknowledgement is provided, along with a bank statement as confirmation.
For tax professionals, the EFTPS offers the added convenience of being able to make payments for multiple clients under a single login. This feature simplifies the process for tax preparers who manage payments for several clients, enhancing their efficiency.
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Filing by mail
If you are unable to submit your forms online, you can mail or fax them to the IRS. However, all forms mailed or faxed to the IRS must have a "wet" ink signature. This means that you will need to obtain an ink signature from the taxpayer and mail or fax the form to the IRS per the form instructions. The IRS will accept a wide range of electronic signatures, including images of signatures (scanned or photographed) and common file types supported by Microsoft 365, such as TIFF, JPG, JPEG, PDF, and Microsoft Office suite.
The IRS does not specify what technology a taxpayer must use to capture an electronic signature. However, it is important to note that the electronic record must be tamper-proof once it is signed. Additionally, the IRS allows taxpayers and representatives to use electronic or digital signatures on paper forms that cannot be filed using IRS e-file. These forms include Form 11-C, Occupational Tax and Registration Return for Wagering, and Form 637, Application for Registration (For Certain Excise Tax Activities).
To submit forms by mail, you will need to follow the instructions provided by the IRS. This may include completing the form, signing it with a "wet" ink signature, and mailing it to the specified address. It is important to refer to the specific form instructions to ensure that you are following the correct procedure.
When mailing your forms, it is recommended to use a secure mailing method, such as registered mail or a delivery service that provides tracking information. This will allow you to confirm that your forms have been received by the IRS. Keep in mind that the processing time for mailed forms may vary, and you may not receive immediate confirmation of receipt.
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Filing online
Filing your tax returns online is a straightforward process. The IRS offers several methods for electronically signing your tax returns, and you can choose the one that suits you best.
The first method is the Self-Select PIN. This method requires you to choose a five-digit personal identification number (PIN) as your electronic signature. You can use this method when filing your tax returns online using tax preparation software. If you're filing a joint return, you and your spouse will each need to select your own PIN. Along with the PIN, you will also need to enter your date of birth and identity protection PIN (IP PIN), if applicable. Additionally, you will need to provide either your original prior-year adjusted gross income (AGI) or prior-year PIN. If you don't have this information, you can contact the IRS for assistance.
The second method is the Practitioner PIN. This method is often used by paid preparers and does not require a prior AGI amount or prior-year PIN. When using this method, you will need to complete and sign an authorization form, such as Form 8879, which is the IRS e-file Signature Authorization form. This form allows an Electronic Return Originator (ERO) to enter your PIN on your behalf. It's important to note that even with the Practitioner PIN, you still need to sign the authorization form containing your PIN, confirming the accuracy and truthfulness of the information provided.
The IRS also accepts other forms of electronic signatures, including third-party software signatures, typed names on a digital entry block, scanned or digitized images of your handwritten signature, and names and signatures created by handwriting on a screen via a digital pad.
It is recommended to keep a copy of your signed tax return and any IRS e-file signature authorization forms used for future reference and authentication purposes. Additionally, if you are a primary or secondary taxpayer under 16 years old who has never filed an individual return, you may need to use a paid preparer with the Practitioner PIN method to e-file your tax returns.
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Filing through a tax professional
The IRS allows taxpayers to use electronic or digital signatures on certain paper forms they cannot file electronically. This includes an image of a signature (scanned or photographed) in common file types such as TIFF, JPG, JPEG, PDF, and Microsoft Office suite or Zip.
To file through a tax professional, taxpayers under 16 who have never filed an individual return can use a paid preparer with the practitioner PIN method. There are no age restrictions with this method. The Self-Select PIN method can be used by those using tax preparation software, allowing taxpayers to electronically sign their individual income tax return by selecting a five-digit PIN.
Taxpayers can also use Forms 8878 or 8879 to sign electronic Forms 1040 federal tax returns or filing extensions. These can be submitted to an Electronic Return Originator (ERO) with an e-signature. The ERO must be able to record the taxpayer's name, social security number, address, and date of birth for identity verification.
Tax professionals can initiate a request for authorization from their account, which the client can then access and electronically sign. The system will then send it to the CAF database.
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Frequently asked questions
The IRS accepts third-party software signatures, typed names on a digital entry block, scanned or digitized images of your handwritten signature, and names and signatures created by handwriting on screen via a digital pad.
The Self-Select PIN method requires taxpayers to provide their prior-year adjusted gross income (AGI) or prior-year personal identification number (PIN). You can choose any five-digit PIN (except all zeros) as your electronic signature.
The Practitioner PIN method is used by paid preparers and doesn't require a prior AGI amount or prior-year PIN. You must always complete and sign an authorization form such as Form 8879, IRS e-file Signature Authorization.
Form 8879, IRS e-file Signature Authorization, is a declaration document and signature authorization for an e-filed return filed by an electronic return originator (ERO). The ERO may enter the taxpayer's PIN in the electronic return record before the taxpayer signs and dates Form 8879.
The IRS allows taxpayers and representatives to use electronic or digital signatures on certain paper forms that cannot be filed electronically, including Form 11-C, Form 637, Form 706, Form 706-A, Form 706-GS(D), Form 706-GS(D-1), Form 706-GS(T), Form 706-QDT, Form 706 Schedule R-1, Form 706-NA, Form 709, and many others.
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